The contractor's virtual back office
Hardhat HQ gives small construction teams reliable admin support for billing, payroll paperwork, compliance, and project documentation—without the cost of a full-time office manager.
Built for general contractors, subcontractors, handymen, and crews of 2–20.
Today's desk
Invoices sent. Waivers filed. Deadline tracked.
What to expect
01
Clear ownership for every assigned admin task.
02
Organized files and repeatable workflows your crew can follow.
03
Straightforward updates before deadlines become emergencies.
The work behind the work
We step into the recurring admin that slows your field team down and build a dependable rhythm around it.
Invoice preparation, change orders, lien waivers, billing support, and closeout documents stay organized from kickoff through final payment.
Less hunting. Fewer loose ends.
A consistent file structure keeps project records ready when a client, GC, or auditor asks.
Payroll coordination, certified payroll support, onboarding records, and safety documentation.
Compliance tracking, scheduling support, and organized cloud files give your team one reliable source of truth.
Monthly support
Scope is confirmed during intake so responsibilities, turnaround times, and monthly capacity are clear.
Starter
For a cleaner admin foundation
$499 / month
Invoice preparation, vendor organization, basic admin, and document organization.
Most support
Growth
$999 / month
Everything in Starter, plus payroll and certified payroll support, onboarding, safety documentation, and change orders.
Pro
Your virtual office manager
$1,999+ / month
Full back-office management, project admin, compliance tracking, billing and payroll coordination, and closeout packages.
Your next job needs your attention
Tell us what is eating up your week. We'll identify the right monthly support and a practical place to start.